Professional Employer Organization in the Nordics

Yes, a PEO can help administer pensions, insurance and other employee benefits for employees in Sweden. This may, for example, include occupational pension, health insurance, wellness allowance, bonuses, company car benefits and other taxable or tax-free benefits. Which solutions are appropriate depends on the company’s policy, any collective bargaining agreements and the employees’ terms and conditions. BTR Group can help set up and administer a benefits package that complies with Swedish tax and labour law regulations while also being aligned with the company’s international HR policy.

Yes. A PEO can take over payroll and HR administration for employees who are already employed by your local company.

Employees normally do not need to change legal employer. The client company retains the employment contracts and employer responsibility, while the PEO provider takes over the administrative processes that have been agreed.

The transition may include, among other things:

• Migration of payroll and employee data
• Review of employment terms
• Registration of pensions, insurances and benefits
• Transfer of holiday and absence balances
• Establishing procedures for bonuses, commission and expenses
• Planning of statutory reporting
• Information to managers and employees

Before the PEO service starts, the existing information should be reviewed to identify any gaps or discrepancies.

BTR Group can plan the transition from your current provider or internal administration and then manage ongoing payroll and HR in Sweden, Denmark and Finland.

Yes, a PEO can help the company move from an EOR solution to employing staff through its own Swedish legal entity. Once the company has been established, employees’ employment, salaries, benefits, pensions, insurance and HR processes need to be transferred to the new employer. BTR Group can coordinate the transition and ensure that payroll administration and reporting to authorities continue without unnecessary interruptions. After the transition, the Swedish company is the legal employer, while BTR Group can continue as the PEO partner and manage local payroll and HR administration.

Yes. A PEO can handle large parts of the administrative process when an employee starts or ends their employment.

During onboarding, the PEO provider can, among other things, help with:

• Local employment documents
• Registration in payroll and HR systems
• Collection of tax and bank details
• Pensions, insurance and benefits
• Information about salary, holiday entitlement and absence procedures
• Contact with relevant authorities and suppliers

During offboarding, the service may include:

• Calculation of final pay
• Handling of remaining holiday entitlement
• Deregistration from benefits and insurance
• Employer’s certificate and other documentation
• Final reporting to authorities

The client company still makes decisions about hiring and termination and is responsible for ensuring that employment law requirements are complied with. The PEO provider can provide administrative support and help coordinate the process with local advisers.